Employee Data Entry Method

• Simple to use list of employees, just select a name from the list and click the clock in or out button.
• Optional employee PIN number to prevent employees clocking in or out for one another.
• Optional employee note on clock in or out or both.
• Administrators can create messages to be shown to employees in the Time Clock message area or shown to employees via a pop-up window when they clock in or out.
• Allow employees to access their own mobile time clock for use on their smart phones, tablets, or cell phones.

Payroll and Overtime

• Normal pay rate and two overtime pay rates for each employee.
• Two tiers of daily overtime and configurable overtime limits.
• Weekly overtime with a configurable limit.
• Pay daily overtime, weekly overtime, or a combination of both.
• Assign employees to a department for simple departmental wage reporting.
• Flexible vacation accruals, vacation recording, and vacation reporting.
• Flexible sick time accruals, sick time recording, and sick time reporting.
• Record and report on paid time off.
• Automatic break deductions.

Security

• Multiple login security levels, including account administrator, location administrator, reports user and time clock user. All password protected.
• Can optionally require the use of employee PINs to reduce time clock fraud and buddy punching.
• Allow time clock users to login quickly and easily via a secure one click login link.
• Location administrators can only edit employees and times from their own location, all other locations are inaccessible.
• Times for clocking in and out are 100% independent of your local PC times, all times 100% determined from our web servers and your time zone.
• Record the GPS location of employees when they punch in or out to be sure of where they are when using the time clock.
• Restrict where employees can punch in and out from using geographic fences. Draw shapes on a map and Online Time Clock MTS will stop employees from punching in or out from outside those regions.
• Restrict the access of timeclock logins by computer IP address to prevent employees clocking in or out from home or from some other unauthorized location.
• The computer IP address is recorded with each employee time logged so that logins from unauthorized computers can easily be detected.
• Log events against time punches. See what computers and logins are being used to create, edit, and deleted time punches.
• All data is stored on our servers, there's no local database that can be accessed or manipulated fraudulently.

Reporting

• Punchcard report shows clock in / out pairs along with their times and the hours elapsed.
• The detailed punchcard report shows all the details of clock in and outs.
• The simple time report totals the worked time over a time period and splits it into types like normal hours, daily overtime, and weekly overtime for one or a group of employees.
• The simple wages report totals the wages over a time period and splits it into types like normal hours, daily overtime, and weekly overtime for one or a group of employees.
• The badge number report lists off all location employees, their badge numbers and their PINs and is useful for reference purposes.
• The attendance report shows who is currently in and out, basically an electronic in/out board.
• The missing punches report shows at a glance who has clocked in without clocking out.
• The time IP report shows the computer IP address that each employee time was recorded from so you can see at a glance who has been clocking in or out from an unauthorized location.
• The time classification report gives an easy to understand table that breaks employee time down into normal time, sick time, vacation time and PTO.
• The Active Job Report gives a list of all active jobs for a particular location.
• The Job Time Report breaks down the time spent by each employee on a job across a reporting period.
• The Job Punchcard Report lists all clock in and out events for an employee across a reporting period along with the jobs the employees booked the time to.
• The Time Off Report details all time taken off by employees during the reporting period and summarized the current state of employee accruals.
• The Average Hours Worked Per Week report totals time worked across the reporting period and calculates the average hours worked by each employee for each 7 day week.
• All reports can be run for one or many employees.
• Employees can view their own punchcard report for any time period.
• All reports viewable as a web page (HTML), as PDF (Adobe Acrobat Portable Document Format), or can be exported to CSV for manipulation in Microsoft Excel. They can then be easily printed if required.
• The last 20 reports run are saved and stored in your database for quick and easy access.
• Configurable report rounding to the nearest minute, 6 minutes, 15 minutes, or 30 minutes.
• Optionally display a payroll summary for each employee on employee based reports like the punchcard or detailed punchcard reports.

Job Tracking

• Create an unlimited number of jobs and allow employees to record their time against jobs.
• Have jobs available globally accross all locations in your Online Time Clock MTS account or restrict them to employees from just a single location.
• Optionally allow employees to create their own jobs.
• Print out an easy to read list of all active jobs to supply to employees.
• Report on what jobs a single employee (or group of employees) has booked time to as well as time not booked directly to jobs.
• Break down time spent on a job by employee in seconds via the Job Time Report.

Data Security

• Your data is stored on our web servers which are run and maintained by one of the USA's biggest and most reliable web hosting companies.
• An exact mirror of all data is maintained continuously on one of our database servers in a different geographic location to our main web servers.
• Your data is backed up to a secure location every 4 hours of every day, 365 days a year.
• The database containing your information is stored in a secure server center behind industrial strength firewalls and is not available to either the casual browser or the determined hacker.