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November 1, 2011

Using Online Time Clock MTS as an In/Out Board

The Attendance Report - Click to Enlarge

Most workplaces have an employee in/out board for a number of reasons. The primary one is that it allows anyone in a workplace to know where anyone else is, usually how to contact them, and if they are out of the office, when they will return. Obviously this is very useful information from a business perspective, helping the business to run more efficiently and to assist in giving good information to customers as to the whereabouts of their points of contact within a business. The other less obvious, but equally important use of an In/Out board is as a reference for which employees are on site in the case of an emergency. For example, if a workplace needs to be evacuated due to a fire then the In/Out board can be used to ensure that all employees are actually out of the building.

The biggest gripe that employees have always had about In/Out boards is the need to physically manipulate the board when entering or leaving the work place. This can be time consuming especially if the workplace is large and there's more than one entrance to the building. Typically employees get around this by ringing the (usually) harried receptionist in the front office who has to change the board along with myriad other duties.

A web based time clock system like Online Time Clock MTS presents an obvious solution to this. Integration of the In/Out functionality with another business process, in this case monitoring of employee attendance data will result in better compliance and realize efficiencies. Online Time Clock MTS has a report specifically to be used for track who is or is not at work, the Employee Attendance Report. This displays employees in two groups, those who are clocked in, and those who are clocked out along with the last employee note entered. We'd suggest if you're using Online Time Clock MTS to track your time clock data already then you should consider using it as an employee In/Out board.

Posted by markn at 9:07 AM