Online Time Clock MTS Documentation Contents
General Topics
Disable GPS Tracking on a Single Device - If you've got the Record GPS Position with Time Punches setting switched on then Online Time Clock MTS will try to obtain the GPS location of the device being used when an employee punches in or out. The GPS/GeoLocation infrastructure...
Getting Started with Online Time Clock MTS - A quick guide to getting started with Online Time Clock MTS.
Importing Data from Time Clock MTS - It is possible to import data from the desktop software Time Clock MTS into Online Time Clock MTS. This is useful when you're first moving from using the desktop software and want to move all your employee and time records...
Logging In To Your Online Time Clock MTS Account - This help topic takes you through the process of logging in to your Online Time Clock MTS account.
Logging Out from Your Online Time Clock MTS Account - This help topic takes you through the process of logging out from your Online Time Clock MTS account.
Resetting Your Online Time Clock Password - This help topic takes you through the process of resetting your account administrator password if you happen to forget it.
The Account Administrator Login - This help topic describes the importance of the Online Time Clock MTS account administrator login and how to make use of it.
The Employee Time Clock - This help topic describes the clock in and out interface for employees.
The Online Time Clock MTS Dashboard - The dashboard gives you access to the most used areas within Online Time Clock MTS and displays system generated warnings and messages.
Time Punch Logging - What is Time Punch Logging Time Punch Logging records when a time punch was created, edited or deleted. Along with each log entry it also records the time clock login that was being used, the IP Address of the computer...
Managing Employees
Accrual Information - The Employee Accrual Information Screen - Click to Enlarge The employee accrual information screen allows you to control various employee settings that effect hwo the employee accrues sick and vacation time. SettingDescription Override Accrual Start DateCheck this box and...
Importing Employees - The Import Employees screen can be used to import many employees at once from a CSV file into Online Time Clock MTS.
Un-Deleting Employees - This help topic describes the un-delete employees screen.
Employee Contact Information - The employee contact information screen allows you to record contact details for the employee as well as emergency contact details.
Employee Payroll Information - The employee payroll information screen allows you to control various employee settings that effect the employee payroll, overtime, vacation accruals, and sick time accruals.
Employee Information - The employee information screen allows you to control various employee settings such as the employee name, department, and PIN.
Managing Employees - The manage employees screen is used to add, edit, or delete employees.
Managing Locations
Location Information - The add / edit location screen allows you to add a new location or edit an existing one and set the timezone of a location.
Managing Locations - The manage locations screen is used to add, edit, or delete locations.
Managing Logins
Single Click Secure Login Link - The Single Click Secure Login Link Screen Online Time Clock MTS allows time clock security level logins to access the system via a secure single click login link. When used the secure single click login link will log your employees...
Login Access Control - The login access control screen is used to define what computers can and cannot access a particular login.
Login Information - The add / edit login screen allows you to add a new login or edit an existing one and set the security level, location, and password of this login.
Managing Logins - The manage logins screen is used to add, edit, or delete logins.
Managing Departments
Department Information - The add / edit department screen allows you to add a new department or edit an existing one.
Managing Departments - The manage departments screen is used to add, edit, or delete departments.
Managing Jobs
Job Information - The Job Information Screen - Click to Enlarge The add / edit job screen allows you to add a new job or edit an existing one as well as adjust the various settings that each job allows. SettingDescription Job...
Managing Jobs - The Manage Jobs Screen - Click to Enlarge Online Time Clock MTS allows administrators to create jobs that employees can allocate their time to when clocking in. This allows a business manager to track time spent against specific tasks and...
Managing Messages
Message Information - This help topic describes the message information screen.
Managing Messages - This help topic describes the managing messages screen.
Managing Employment Types
Employment Type Sick Time Accruals - The employment type sick time accruals screen allows you to configure sick time accruals for an employment type.
Employment Type Vacation Accruals - The employment type vacation accruals screen allows you to configure vacation accruals for an employment type.
Employment Type Information - The employment type information screen allows you to set the name of an employment type.
Managing Employment Types - The manage employment types screen is used to add, edit, or delete employment types.
Editing and Managing Employee Times
Editing and Managing Employee Times - This help topic covers the use of the Edit Times screen which is used by administrators to manage and edit employee times.
Deleting an Employee time - This topic shows you how to delete an employee clock in / out time.
Editing an Employee Time - This option allows you to edit a clock in or clock out and is accessible to the administrator from the Online Time Clock MTS dashboard.
Adding an Employee Time - This help topic describes how an administrator can add a new time to an employee's attendance records.
Reporting
The Punchcard Log Report - Punchcard Log Report- Click to Enlarge The Punchcard Log Report is ONLY available to the Account Administrator login. Location administrators and report logins cannot view this report. The report shows each time punch in the reporting period along with...
The Time Punch Map - The Time Punch Map - Click to Enlarge The Time Punch map allows you to view the geographic locations where employees recorded their time punches drawn on an interactive map. The Time Punch Map allows you to view time...
The Working Hours Report - Working Hours Report- Click to Enlarge The Working Hours Report presents a daily break down of working hours for each day of the reporting period. A row with 6 columns is displayed for each employee for each day of...
The Actual Versus Rounded Report - Actual Versus Rounded Report- Click to Enlarge The Actual Versus Rounded Report provides a list with three columns showing all the time punches during the reporting period. The first column shows the punch type (IN or OUT), the second...
The Late for Shift Report - The Late for Shift Report - Click to Enlarge The Late for Shift report gives a list of all employees whose first time punch for the day is AFTER their assigned shift start time. The report includes the expected...
The Long Punches Report - The Long Punches Report - Click to Enlarge The Long Punches report gives a list of all employee time punches during the report period that span more than 16 hours. Long punches like these can be an indication of...
The Missed Days Report - Missed Days Report- Click to Enlarge The Missed Days Report lists the days during the report period that an employee did not record any time punches. This may be an indication that the employee was not at work on...
Single Message Acceptance Report - The Single Message Acceptance Report - Click to Enlarge The Single Message Acceptance Report is very similar to the Message Acceptance Report except that it the acceptance details for a single message only. The Employee Notes Only Report can...
The Punchcard with Notes Report - The Punchcard With Notes Report - Click to Enlarge The Punchcard with Notes Report is very similar to the Punchcard Report except that it displays the clock in and out notes under the clock in / out pair details....
The Employee Notes Only Report - The Employee Notes Only Report - Click to Enlarge The Employee Notes Only Report is very similar to the Employee Note Report except that it only displays clock in / out pairs that employees have entered a note for...
The Employee Note Report - The Employee Note Report - Click to Enlarge The Employee Note Report is very similar to the Detailed Punchcard Report except that it displays the full employee notes entered when employees clock in and out rather than the first...
The Average Hours Per Week Report - The Average Hours Per Week Report calculated the average number of hours worked by employees per week of the reporting period.
The Time Off Report - The Time Off Report gives a detailed break down of all time taken off by the employee during the reporting period.
The Job Time Report - The Job Time Report - Click to Enlarge The Job Time Report gives a job by job breakdown of the time spent on that job. Time spent on each job is broken down by employee. The Job Time Report...
The Job Punchcard Report - The Job Punchcard Report - Click to Enlarge The Job Punchcard Report gives a detailed view of clock in and out events for each employee across the selected date range along with the job that each time was assigned...
The Active Job Report - The Active Job Report - Click to Enlarge The Active Job Report shows all of the current active jobs for the current location. This list of jobs would be useful to print out and place next to your time...
The Message Acceptance Report - This help topic describes the message acceptance report.
The Time Classification Report - The time classification report breaks down the time for each employee by classification (normal, vacation, sick, PTO, and other) and then gives the total time for all employees within the date range selected.
Reporting in Online Time Clock MTS - This help topic discusses the various reports and formats that Online Time Clock MTS supports.
Report Formats - This help topic describes the different formats which Online Time Clock MTS reports can be viewed in.
Configuring Payroll Reports - The Payroll Reports screen allows you to select which employees, a date range and the type of report you want to generate.
Viewing Recent Reports - Use the View Recent Reports page to view reports you've run recently in HTML, PDF or export them to your database program such as MS Excel.
The Time IP Report - The Time IP Report is a Punchard Report with the computer IP address recorded for each clock in and out event.
The Simple Wages Report - The Simple Wages Report shows the wages due to each employee for the selected date range including overtime totals, a weekly total and final total for all employees.
The Simple Time Report - The Simple Time Report shows the total number of hours worked including overtime and weekly totals for each employee and then the total time for all employees within the date range selected.
The Punchcard Report - The Punchcard Report gives a detailed view of clock in and out events for each employee across a selected date range and the total time worked and can also include payroll calculations.
The Missing Punches Report - The Missing Punches Report is a simple report showing a list of employees who are missing corresponding clock in or out events ie. a forgotten clock out.
The Detailed Punchcard Report - The Detailed Punchard Report gives you the times of each selected employees clock in and clock out events for the selected date range and a summary of the total time worked.
The Badge Number Report - The Badge Number Report allows you to view a simple list of all employees, their badge numbers and PIN's.
The Attendance Report - The Attendance Report is a simple list of employess who are currently clocked in and those that are clocked out.
Configuring Online Time Clock MTS
Account Settings - This help topic describes the account settings screen.
Overtime Settings - This help topic describes the Overtime Settings options tab.
Payroll Settings - This help topic describes the Payroll Settings options tab.
Display and Report Settings - This help topic describes the Display and Report Settings options tab.
Configuring Online Time Clock MTS - This help topic describes how you can configure Online Time Clock MTS to suit your requirements.
