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November 12, 2010
Online Time Clock MTS and Employees with Existing Accrual Balances
Employee Payroll Information - Click to Enlarge
If you're new to Online Time Clock MTS then you're almost certainly going to be bringing employees into the system that have existing accrual balances. This can be tricky to deal with in some systems but in Online Time Clock MTS it's actually quite simple. Above you can see the Employee Payroll Information screen. There's a few settings here which makes the job of bringing employees with existing sick time and vacation balances into the system run smoothly. We'll examine these with reference to an example. The example is an employee that has 32 hours of sick and vacation time owing as of 1 November 2010 and accrues 40 hours of sick and vacation time per year on the anniversary of their hire date. The employee hire date was 3 March 2006.
| Setting | Description |
| Override Accrual Start Date | Check this box and set the override start date to 3 March 2010. |
| Sick Time Starting Balance | Set this to 32 hours. |
| Vacation Time Starting Balance | Set this to 32 hours. |
The net result of this is that the employee will have 32 hours of accrual 'spend' available and if you've got your yearly accrual scheme configured correctly they'll be credited with another 40 hours on the anniversary of the override accrual start date.
So that's all there is to it. A similar method can be used to configure employees with accrual balances who accrue by the hour or week. If you've got a particular example you'd like explored please Contact Me and I'll put it up here on the blog as an example for other readers.
Posted by markn at November 12, 2010 12:57 PM
